How to change margins in Microsoft Word - Including orientation and multiple page setups


This tutorial will explain the various page setup options available in Microsoft Word. Including margins, gutters, portrait and landscape orientation, and also how to setup multiple page settings.

The Margin Setup and Multiple Page Options in Microsoft Word

To change the margins in Microsoft Word and/or setup the multiple page options, first you have to open the Page Setup dialogue box. The procedure is different depending on the version of Microsoft Word being used, below are the procedures for Microsoft Word 2007/2010 and most earlier versions.

Microsoft Word 2007/2010: Click on Page Layout (on the ruler), Page Setup, Margins, Custom Margins.

Previous Versions: Click on File, Page Setup, click the Margins Tab (if not already selected).

How to change the margins in Microsoft Word

change the margins in microsoft word
Fig 1.1 on the left shows a typical Microsoft Word Page Setup dialogue box, with the Margins tab selected.

As you can see there are numerous options for adjusting the margins of your document. Including being able to change the dimensions of the top, left, bottom and right margins, as well as set the gutter size and position (see gutter settings below).

Changing the size of your margins in Microsoft Word is very easy, either use the value adjusters (see fig 1.1), or simply type the size of the margin required directly into the corresponding box.

Gutter Margin Settings

The gutter margin settings are used to allow your documents to be binded, by adding extra space to the existing margin.

The gutter can be placed either at the top of the document, or at the inside edges.

The gutter size is only adjustable if the Normal option is selected for Multiple Pages (see below).

Page Orientation

Also within the Margins tab is the page orientation setting, which has 2 options, Portrait and Landscape. The Portrait orientation is most commonly used for letters and documents, whereas Landscape orientation can be used for photographs, flyers, books, etc.

Multiple Page Settings

The Multiple page option allows you to select certain page/print setups, including Normal, Mirror pages, 2 pages per sheet and Book fold.

This is the default setting in Microsoft Word, which is suitable for regular single-sided documents which are not going to be bound.
Mirror margins
Selecting this option will set out the page with mirrored margins. This setting is useful if, for example, you wanted to print a document that would be bound, with pages facing each other.
mirror margins
The diagram above (fig 1.2) should make the mirror margins setup more clear. Also note when you select the mirror margins option, the left and right margin sizes on the page setup, become the inside and outside margin sizes respectively.
2 Pages per Sheet
This option will print 2 pages onto a single sheet of paper, which can be useful for certain documents.
two pages per sheet
In fig 1.3 on the left you can see how the printed document will look with the portrait and landscape orientation.

2 pages per sheet is not only a great way to save paper, it is also helpful if you are using automated page numbering.
The 2 Pages per Sheet option will also change the margin size labels in the page setup dialogue box. If you choose the portrait orientation, then the top and bottom margin labels will become the outside and inside margin labels respectively. Selecting the landscape orientation will change the left and right margin labels to outside and inside.
book fold
Book fold
This option is great for printing booklets, it will produce a similar result to using the 2 pages per sheet option with a landscape orientation, the difference is Microsoft Word will add a fold line to the printed document.

In fig 1.4 to the left you can see a preview of how the document will look, including the fold line.

Another option that becomes available with the Book fold format is the ability to set the number of pages in your booklet (multiples of 4).

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