Using the Microsoft Word ® File Menu, including Save As, Web Page Preview, and more

This tutorial will explain the various options available in the Microsoft Word File Menu.

Before you follow this tutorial you must read the terms of our disclaimer.

The File Menu in Microsoft Word

The first menu we will cover in our Using Microsoft Word tutorial is the file menu, which is one that you will find yourself using frequently.

New: This creates a new Microsoft Word document. The page setup of the new document, ie, the size, margins, etc, will depend on your page settings.

Open: This opens an existing Microsoft Word document, it will open a file explorer window allowing you to navigate to the file you want to open.

Close: This will close the current word document. Microsoft Word may prompt you to save the file, if you have made changes to the document since the last save.

Save: Saves the current document, replacing the existing file (if previously saved).

Save As: This allows you to save the document as a different file. This is very useful, imagine you open your letterhead template and write a letter that you want to save, if you just saved it (using the option above), it would replace your letterhead template. When you click on Save As you will be able to choose the new filename and location for your document.

Save As Web Page: This option will save the current document with the HTM(L) extension, allowing it to be viewed by a web browser.

Search: Clicking Search will open the basic search window, allowing you to search your computer for documents containing certain text.

Using the Microsoft Word ® File Menu including Save As, Web Page Preview and more (Think you should use capitals as it appears in Microsoft Word. Have removed some commas) Let me know when you want next one

Versions: This feature allows you to save different versions of the current Microsoft Word document. For example, if you changed your letterhead and wanted to keep the older version too.

Web Page Preview: Clicking on this option will display your current document as it would look in a web browser. When you click, Microsoft Word will open the document in your default web browser. If you would like to know more about making web pages, see our guide to creating a website.

Page Setup: This opens the page setup options dialogue box. It allows you to set the properties (dimensions, margins, etc) of the current document and change the default for new Microsoft Word documents.

Print Preview: Selecting this option opens the print preview window, allowing you to preview how your document will look when printed.

Print: Opens the print dialogue box allowing you to print the current document.

Send To: Hovering your mouse over this option will allow you to send your document via email, or export it to Microsoft Powerpoint (if installed).

Properties: This will open the Microsoft Word document properties dialogue box, allowing you to view/edit various properties of the document. Including author information, statistics, type, location and filesize of the document.

The A symbol in fig 1.1 above shows where a list of recently opened documents are listed. This is a very handy feature of Microsoft Word, it saves using the normal opening procedure.

Exit: Clicking this will exit Microsoft Word, it may prompt you to save any unsaved documents.

see also: Edit Menu - View menu - Insert menu - Format menu - Tools menu - Table menu